Since team meetings involve a large investment of both time and money, you want them to be as productive as possible. For this reason, invite only associates who need to be there, will add to the discussion, and will listen to what others have to say.
These include those who have special knowledge or information about the topics being discussed and associates directly affected by discussions and decisions made during the meeting. Other associates can be briefed on the discussion either verbally or by reading the minutes. Having a large number of participants makes having a productive conversation difficult, and associates may hesitate to share their ideas and opinions, making them spectators rather than participants. Associates who want to speak can become impatient waiting for their chance. Also, because there is a limited amount of time in each day, it should be used as productively as possible. After all, you do not want associates staying late to finish up work that could have been completed during a meeting they did not need to attend.
Associates Who Contribute to the Conversation
You want associates who demonstrate confidence and proactivity while showing off their leadership skills. For instance, you need associates who express their innovative ideas, customized knowledge and unique experiences that help move the company forward. You want associates who ask questions because they are engaged in the conversation and want to develop it further. Plus, you need associates who have differing viewpoints and can discuss them in a professional manner to reach a solution.
Associates Who Listen More Than Talk
Those who listen more and speak less gather more valuable information that contributes to their long-term success. Although you want to benefit other associates by sharing your knowledge, you also want to learn new things. Listening more than you talk makes others feel understood and cared about, which enhances your relationships with co-workers. Gathering as much knowledge as possible before speaking helps you think through what you want to say and have the information to back it up. Plus, others are more inclined to listen closely to what you have to say because you listened to them.
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